Resume
My Role
As a UX/UI designer on the project, my primary focus was on the design aspects, despite my background as a design engineer with hands-on skills in both design and development. My unfamiliarity with the technology being used limited my contribution to the design side. However, I was eager to contribute to the development side as well.
Problem
The main challenge was to find a replacement for RUN, a real-time resource planning software used for managing personnel, projects, and schedules. The company needed an application that could handle a broader range of functions, including:
Attendance tracking
Employee management
Project management
Time tracking
Generating reports
Managing PTOs
Outcome
Our efforts led to the successful replacement of RUN with our in-house developed product. Originally, we aimed to integrate RUN's timesheet module into our HRIS, but we ended up expanding significantly.
Key features include:
User-friendly dashboard providing real-time data on attendance, timesheets, PTO requests, and more.
Module for attendance, employee management, project tracking, timesheets, reports, activity logs, and PTO management.
Leave application system allowing employees to apply for leave directly through the application, eliminating the need for emails to managers.
Mobile app integration to enhance accessibility, enabling employees to manage their HR tasks on the go.
Office and remote work distinction feature to reflect modern work practices and manage remote work policies efficiently.
Training and development module to manage employee learning and professional growth.
Analytics and reporting tools to generate detailed reports and insights for better decision-making.
Process overview
Discovery
In the initial stages of the HRIS project, we held requirement gathering meetings with stakeholders, primarily our upper management. During these meetings, we collected requirements, brainstormed various ideas, and explored the potential of the HRIS application.
Ideation
We began the ideation phase by creating low-fidelity wireframes on Miro. These wireframes were presented to the stakeholders, and we made iterations based on their feedback.
Design
Due to time constraints, we kicked off the design phase in parallel with the ideation phase. We developed a design system compatible with Flutter and the Syncfusion library. However, we faced some technical blocks during the design phase. In some cases, Syncfusion did not support our envisioned features, which required us to run additional iterations/cycles to ensure alignment with the technology we were using.
Developer Handoff
At one point, I was simultaneously working on ideation, design, and the requirement gathering process. This multitasking was challenging but ultimately proved to be a valuable learning opportunity. We successfully prepared the designs for developer handoff, ensuring everything was aligned with our technological constraints.
Future Work
Current Scope
Our immediate goal is to market this application to other individuals and businesses experiencing similar challenges. We aim to gather their feedback to guide future iterations and improvements.
Future Development
Plan to introduce a self-service portal that allows employees to update personal information and access HR-related documents.
Intend to integrate payroll functionality to manage employee compensation and automate payroll processes.